Take a professional approach to moving your office by planning ahead.

Any time you move your office, it’s a given that it will affect your daily routine. You can minimize costly downtime during the move with some advance planning that will help streamline the process. Your staff will be able to get settled in sooner, and your revenue stream will continue to flow.

1. Determine Your Time Frame

Before you start boxing up the coffee cups, finalize your moving date. A specific date will inform all the other tasks associated with your move. You should schedule the actual move at a time when it will have the least effect on your work schedule, such as after hours or on the weekend, if possible.

2. Schedule Your Moving Crew

Reserve professional moving services as soon as you know your transition dates. If you don’t have a favorite moving company in your area, look for a crew that will:

• – Offer a free itemized quote
• – Cheerfully provide references
• – Give you a detailed contract

3. Budget for the Move

Once you have accepted a bid from a professional moving company, you should calculate the cost of your move in advance. Factors that affect your total cash outlay, according to Optimal Networks, include:

• – The size of the firm
• – Whether your new digs are move-in ready
• – Whether you need help with moving your IT network
• – Whether you purchase new equipment and furniture

4. Schedule and Assign Moving Tasks

Even if you opt for professional packing, you’ll still find plenty of tasks to go around. By assigning specific responsibilities to members of your staff, you get everyone involved in the moving process and minimize wasteful duplication of duties.

5. Decide the Setup of Your New Office in Advance

Streamline the setup of your new office by planning where everything will go ahead of time. Give a copy of the plan to your movers so they’ll know where to put your stuff, even if you aren’t there when they arrive. A setup plan also helps you determine what furnishings you need replace or add to adequately fill the new offices.

6. Confirming Your Change of Address

Business moves require changing your address on city and state licenses, tax documents, letterhead, your website, your insurance policy and more. You also need to make sure your suppliers, clients, commerce partners and the general public are aware of your move.

Professional Relocation Moving, Packing & Storage Can Help

As a family owned and operated moving company with locations in Charlotte and Raleigh, N.C., and Pensacola, Fla., we can help you move your office across town or across the country with efficient, cost-effective professional packing and moving services.